How it works

Set up your first event in one sitting

Most tools handle one piece and hand you a spreadhseet for the rest. EventHelm runs the whole operational side of your event—registrations, tickets, delivery, entry, and attendance data afterwards, without a single export between stages.

Start free

Book demo

First 10 credits for free. No credit card. Setup your first event in ~20 minutes.

Registration form

Summit pass

Validated ticket

The 60-second version

If you only read one section, read this one.

Setup your event

Add your event details, create ticket types, and build the registration form you need (optional).

Get your guests in

Either publish your event page and let the guests register themselves, or upload a guest list you already have. Both routes end in the same plce.

Tickets go out automatically

Every registration/guest contact generates one unique QR ticket sent over email, WhatsApp, or SMS (subject to regional availability); or downloaded as print-ready PDFs if you’d rather hand them out yourself.

Scan them in on the day

Your team scans tickets from their own phones. Entries validate in under a second and duplicates are blocked across every gate.

Get your attendance record

Live arrivals during the event, and a full attendance report the moment doors close—conversion, no-show rate, arrival patterns, all exportable.

That’s the whole flow. Everything below is details

Try yourself

The four stages of an event and what each one involves

Rather than six separate tools with six separate logins, EventHelm follows the shape of an event—setup, fill the room, run up, and the day itself.

Stage 1

Setup

What you do

Add you event name, date, timings, venue, description. Create your ticket types with prices and capacities. Build your event page and registration form if you’d like people to themselves register for the event.

What EventHelm does

Generates your event page, attaches checkout to your ticket types (at 0% commission rate), and prepares a unique QR ticket template for every registration that comes in.

Stage 3

The run-up

What you do

Watch your registration numbers build, and resend any tickets that didn’t land.

What Eventhelm does

Tracks delivery status for every ticket so failed are flagged early. EventHelm also builds an EARLY READ on likely turnout ahead of catering and staffing decisions.

Worth knowing

This is what most tools entirely skip and where the gap between ‘registered’ and ‘arrived’ narrows or widens.

Our Guest Activation feature (coming in 2 weeks) engineers one-tap confirmation workflows with timed reminders to guests who haven’t responded yet. So more of your list becomes actual attendance. Priced on usage rather than credits. Pay if you’d send the nudges, and nothing if you’d rather not.

Stage 2

Fill the room

What you do

Share the registration form/event page link where your guests already are—your mailing list, social media, member portals, or invitations. Or skip registrations entirely and upload a guest list you already have.

What EventHelm does

Collects registrations and payments with 0% commission, generate a unique QR ticket per guest, and delivers it over email, WhatsApp, SMS (subject to regional availability). Failed entries are flagged so you correct the contact details and resend well before the event day.

Worth knowing

You promote the event, EvetHelm processes it. There’s no public marketplace listing, your guest list is neveer used to markeet anything else.

Stage 4

Event day and after

What you do

Hand your team one phone each. That’s genuinely it.

What EvetHelm does

Validates every ticket in under a second, blocks duplicate entries, tracks arrivals live, and has your attendance analytics report ready as soon as the venue doors close.

Worth knowing

Staff can be assigned to specific gates and ticket types. And if a guest’s phone dies, they can be looked up via name or contact and checked in manually, logged against the staff who did it.

Stage 1

Setup

What you do

What EventHelm does

Generates your event page, attaches checkout to your ticket types (at 0% commission rate), and prepares a unique QR ticket template for every registration that comes in.

Stage 2

Fill the room

What you do

What EventHelm does

Worth knowing

You promote the event, EvetHelm processes it. There’s no public marketplace listing, your guest list is neveer used to markeet anything else.

Stage 3

The run-up

What you do

Watch your registration numbers build, and resend any tickets that didn’t land.

What Eventhelm does

Tracks delivery status for every ticket so failed are flagged early. EventHelm also builds an EARLY READ on likely turnout ahead of catering and staffing decisions.

Worth knowing

This is what most tools entirely skip and where the gap between ‘registered’ and ‘arrived’ narrows or widens.

Stage 4

Event day and after

What you do

Hand your team one phone each. That’s genuinely it.

What EvetHelm does

Validates every ticket in under a second, blocks duplicate entries, tracks arrivals live, and has your attendance analytics report ready as soon as the venue doors close.

Worth knowing

Staff can be assigned to specific gates and ticket types. And if a guest’s phone dies, they can be looked up via name or contact and checked in manually, logged against the staff who did it.

Stage 1

Setup

What you do

What EventHelm does

Generates your event page, attaches checkout to your ticket types (at 0% commission rate), and prepares a unique QR ticket template for every registration that comes in.

Stage 3

The run-up

What you do

Watch your registration numbers build, and resend any tickets that didn’t land.

What Eventhelm does

Tracks delivery status for every ticket so failed are flagged early. EventHelm also builds an EARLY READ on likely turnout ahead of catering and staffing decisions.

Worth knowing

This is what most tools entirely skip and where the gap between ‘registered’ and ‘arrived’ narrows or widens.

Stage 2

Fill the room

What you do

What EventHelm does

Worth knowing

You promote the event, EvetHelm processes it. There’s no public marketplace listing, your guest list is neveer used to markeet anything else.

Stage 4

Event day and after

What you do

Hand your team one phone each. That’s genuinely it.

What EvetHelm does

Validates every ticket in under a second, blocks duplicate entries, tracks arrivals live, and has your attendance analytics report ready as soon as the venue doors close.

Worth knowing

Staff can be assigned to specific gates and ticket types. And if a guest’s phone dies, they can be looked up via name or contact and checked in manually, logged against the staff who did it.

Create your event

What you do Vs. what EventHelm does

The clearest way to put it is: EventHelm doesn’t find your audience, it handles everything after you’ve found them.

You handle

EventHelm handles

Deciding who to invite

Promoting your event

Registering them and collecting payments

Promoting your event

Deciding your ticket prices

Staffing your entrance

Generating and delivering every ticket

Deciding your ticket prices

Deciding what the numbers mean

EventHelm handles

Processing payments at 0% commission

Staffing your entrance

Registrations and payments

Ticket generation and delivery

Validating tickets and blocking duplicates

Deciding what the numbers mean

Ticket validation to block duplicates

Attendance engineering

Processing the attendance data behind them

Try it now!

One guest list, start to finish

Most setups split your guest list across four tools, requiring manual exports and leaving the door with outdated data. EventHelm keeps one live list: every registration or uploaded guest becomes a ticket, a scan, and an attendance record.

Most setups

Form tool (who signed up)

→

Payment record (who paid)

→

Spreadsheet (who got a ticket)

→

Printed sheet (who turned up)

Every dashed step is a manual export — and a chance to drift.

With EventHelm

Registration

Ticket

Scan

Attendance

Check-in list includes even last-minute registrations ·

Check-in list includes even last-minute registrations

Catering counts use live data—not outdated exports ·

Catering counts use live data—not outdated exports

Attendance report builds itself with every check-in.

Attendance report builds itself with every check-in

No exports, no re-imports. No out-of-date lists.

Two ways guests get tickets: Registrations or guest list

Not every event collects registrations. EventHelm handles both routes identically from the ticket onwards.

Route A: Guests register themselves

Best when you want to promote your event and get potential guests to themselves register. Also highly suited for paid events. You publish an event page with a registration form, share a link, and tickets go out automatically as registrations complete.

Route B: You already have the guest list

Best for internal events, invited guests, and anything where the guest list is already known rather than request. Upload a CSV, map the columns, and generate tickets for everyone at once. No registration step at all.

Either way, each guest gets a unique QR code-based ticket, gets it validated at the door, and lands in the same attendance record.

How the pricing works

EventHelm has no subscription and takes 0% commission on ticket sales. You buy credits and spend roughly one credit per guest. So a $500 delegate ticket costs the same to process as a $500 seat.

Each credit covers the ticket not the channel. Whether you send a ticket by email, SMS (where available), or WhatsApp, the cost remains one credit per ticket. Downloading tickets as a print-ready batch also costs one credit per ticket. If you want both digital delivery and print-ready downloads for the same event, the second option is 60% off. So, for 100 guests, you’ll need 100 credits for digital delivery and 40 credits for the downloadable batch. That means 140 credits in total instead of 200.

Guest activation, arriving shortly after launch, will be priced separately. Since reminder and confirmation messages cost extra, they’ll be charged on usage rather than being folded into credits. Note: Registered non-profits are eligible for up to 40% discount.

See pricing →

Frequently asked questions

How does EventHelm work?

How EventHelm works?

How does EventHelm work?

How long does it take to set up an event?

How long does it take?

How long does it take to set up an event?

Do I need to use every feature?

Does my team need training to use it on the event day?

Does my team need training?

Does my team need training to use it on the event day?

What if I’ve already started planning my event elsewhere?

Switch to EventHelm mid-planning?

What if I’ve already started planning my event elsewhere?

Can I run more than one event at a time?

Can I run multiple events together?

Can I run more than one event at a time?

What happens if the venue has no internet?

What if the venue has no internet?

What happens if the venue has no internet?

Do guests need to install an app?

How much does it cost?

See it yourself

Create an event, send yourself a ticket, and scan it. Get the first 10 tickets for free.

No spreadsheet exports · No separate check-in tool · No duplicate guests · No commission on ticket sales

Start free

See pricing