Event check-in system for fast, verified entries

Turn any phone into a scanner. EventHelm's QR cod check-in validates tickets fast to block duplicate entries and give a view of who is inside. No hardware, no training, no queues.

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Lightning-fast QR code check-ins

Fake entry prevention

Live view of who is inside

No app install for attendees

Ticket designer

Design canvas

SUMMIT 2026

VIP PASS

Gate A · 7:30 PM

Signed QR · Valid once

Ticket categories

VIP · ₹4,999 · 124 left

General · ₹999 · 1,842 left

Staff · Invite-only

Attendee list

Aarav M.

Priya S.

Neha K.

The entry gate is where great events fall apart

You can nail registration, ticketing, and promotions and still lose room in the first 30 minutes. Everything you planned gets judged at the door.

1. Duplicate entries often go unnoticed until it's too late

Shared tickets and uninvited attendees can slip through the gate during busy entry periods. Without reliable check-in, one ticket can walk through the gate twice, and you'll not know until it's too late.

2. Long queues become the fastest way to ruin event

Manually checking names against a spreadsheet takes 20-30 seconds per guest. Multiply that by 500 guests, and you've built yourself an hour-long queue before the event even starts.

3. Volunteers need to make judgement calls

When staff isn't sure about the validity of a ticket, queues grow longer. Your event check-in software/system shouldn't require them to guess the validity. It must rather give your team clarity on the ticket's status.

4. Staff chaos at the door

Searching printed guest lists, spreadsheets, and databases is not only time-consuming but also prone to human error. It keeps your team busy searching for names, not welcoming guests.

Create your QR tickets now

Built for the busiest 30-minutes of your event

Scan at the speed of the queue

Scan and validate each ticket within seconds. No squinting, no second-guessing. Jut steady flow through the gate.

Any phone becomes a scanner

No hardware, no dedicated devices. Your team logs into our mobile app, gets role-based access, and starts scanning.

One ticket, one entry. Always!

Watch check-ins in real-time across every gate. Re-scanning shows the original entry gate and time. Your team always stays informed.

Know who is in the room

See check-ins build in real-time across every gate—total arrivals, net throughput, and how close you are to capacity.

Multi-gate and role-based access

Assign staff to specific gates. Your VIP gate only takes VIP passes; the press desk only accepts press passes. Event access control shows how well your system plan is laid out.

Re-entry and session scanning

Running a multi-day event or an event where guests come and go? Set scan modes per event, such as single-entry or re-entry permissions. Useful for workshops, hotels, and breakout rooms.

Faster volunteer onboarding

Just add email and assign role. Simple scanning workflows allow even temporary event staff to validate attendees with minimal training. If they can take a photo, they can check in a guest. That's how simple and fast it is.

Instant QR validation

Every ticket contains a unique QR code that can't be second-guessed or regenerated. Scanning checks it against your live attendee database, not a static list. So even the last-minute walk-ins are reflected.

Manual check-in fallback

Attendee's phone died? Search by name, email, or phone number to check them in manually—logged in with the staff member's name for a clean audit trial.

Every scan is timestamped

Export attendance reports by ticket type, gate, or time window in one click. Share-ready for sponsor decks, next year's planning, and safety compliance.

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How it works

Scan tickets securely in seconds

Create tickets & add delivery method

Add your event details, finalize ticket info and design, choose delivery method and more.

Add your check-in team

Invite team via email or shareable link. Assign level of access to staff as per your needs. No accounts to configure or hardware to distribute.

Scan and go

Your staff logs in to the mobile app and starts scanning tickets. They see green (valid), red (invalid), or duplicate response with attendee's name and ticket tier on their screens.

Watch attendance live

Your dashboard updates with every scan to show real-time headcount, arrival curves, and more. Know when you hit the capacity or when you need to open more gates.

Analytics export

Download attendance reports and share insights with your team or stakeholders to evaluate performance and plan future events with confidence.

Setup my event

Why EvenHelm stands apart

You need a platform that's easy to use, scalable, affordable, and understand the realities of event entry management. That's exactly what EventHelm is built for.

Up and running in minutes

Get started without lengthy onboarding, complicated configurations, or steep learning curves. Create event, share tickets, and manage entries in a few minutes.

Real humans. Real support.

When the event day is near, the last thing you need is to battle AI chatbots or wait hours for email response. Our team gives prompt human support whenever you need.

One platform for the entire event lifecycle

From registrations and ticketing to check-ins and analytics EventHelm brings everything together in one connected platform. No juggling multiple tools.

Built to be affordable

Powerful event operations platform shouldn't be out of reach. EventHelm gives organizations of every size enterprise-grade features without sky-high pricing.

No subscription. Pay only for what you use

Forget expensive monthly subscriptions or contracts. Our pay-as-you-go pricing allows you to pay only for the attendees you manage. Control costs as your needs change.

Support for organizations that create impact

Great events shouldn't be limited by bydget. Registered charities and non-profits can access exclusive discounts, making event operations more affordable for commnunties that make a difference.

Why EvenHelm stands apart

You need a platform that's easy to use, scalable, affordable, and understand the realities of event entry management. That's exactly what EventHelm is built for.

Up and running in minutes

Get started without lengthy onboarding, complicated configurations, or steep learning curves. Create event, share tickets, and manage entries in a few minutes.

Real humans. Real support.

When the event day is near, the last thing you need is to battle AI chatbots or wait hours for email response. Our team gives prompt human support whenever you need.

One platform for the entire event lifecycle

From registrations and ticketing to check-ins and analytics EventHelm brings everything together in one connected platform. No juggling multiple tools.

Built to be affordable

Powerful event operations platform shouldn't be out of reach. EventHelm gives organizations of every size enterprise-grade features without sky-high pricing.

No subscription. Pay only for what you use

Forget expensive monthly subscriptions or contracts. Our pay-as-you-go pricing allows you to pay only for the attendees you manage. Control costs as your needs change.

Support for organizations that create impact

Great events shouldn't be limited by bydget. Registered charities and non-profits can access exclusive discounts, making event operations more affordable for commnunties that make a difference.

Why EvenHelm stands apart

You need a platform that's easy to use, scalable, affordable, and understand the realities of event entry management. That's exactly what EventHelm is built for.

Up and running in minutes

Get started without lengthy onboarding, complicated configurations, or steep learning curves. Create event, share tickets, and manage entries in a few minutes.

Real humans. Real support.

When the event day is near, the last thing you need is to battle AI chatbots or wait hours for email response. Our team gives prompt human support whenever you need.

One platform for the entire event lifecycle

From registrations and ticketing to check-ins and analytics EventHelm brings everything together in one connected platform. No juggling multiple tools.

Built to be affordable

Powerful event operations platform shouldn't be out of reach. EventHelm gives organizations of every size enterprise-grade features without sky-high pricing.

No subscription. Pay only for what you use

Forget expensive monthly subscriptions or contracts. Our pay-as-you-go pricing allows you to pay only for the attendees you manage. Control costs as your needs change.

Support for organizations that create impact

Great events shouldn't be limited by bydget. Registered charities and non-profits can access exclusive discounts, making event operations more affordable for commnunties that make a difference.

Built for Every Event

EventHelm fits the way you work across events of all kinds

Corporate events · Conferences & summits · Non-profits and foundations · Educational institutions · Festivals & carnivals · Sports & Fitness Events · Clubs & societies · Workshops & Training

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Discover more from EventHelm

Scanning is not where it ends

Event check-in works better with the rest of EventHelm

Event Attendance

Get estimated forecast of attendance (before event), see live attendance, and export full analytics report after event.

Learn more

Guest Activation

Translate registrations into actual headcount on the event day with our activation workflows.

Learn more

Event Registration

Collect the guest details, receive payments on-page, and keep every dollar of what you earn. No hidden commissions charges.

Learn more

Ticket Sharing

Send tickets automatically to guests via email, WhatsApp, and SMS (subject to regional availablity). Or download them as printable PDFs.

Learn more

Frequently asked questions

What is an event check-in software?

How does QR code event check-in work?

How QR code event check-in works?

Can I use my phone for event check-ins?

Can multiple staff members scan tickets at the same time?

Can volunteers scan tickets together?

What happens if someone uses the same ticket twice?

What if one uses the same ticket twice?

Can I choose to allow attendees to leave and re-enter the venue?

Can I allow guests to leave and re-enter?

How can I monitor attendance while my event is happening?

Can I see analytics in real-time?

What if an attendee's QR code doesn't scan?

What if a guest's QR code doesn't scan?

Is EventHelm suitable for large-scale events?

Is EventHelm fit for large-scale events?

Event check-ins in seconds, not hours

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