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Multi-channel engagement
Intent-based targeting
Live response tracking
Turnout intelligence
Ticket designer
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SUMMIT 2026
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Gate A · 7:30 PM
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VIP · ₹4,999 · 124 left
General · ₹999 · 1,842 left
Staff · Invite-only
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Aarav M.
Priya S.
Neha K.
The invitation went out weeks ago, No one has thought about it since
Your guests aren't refusing to come. They saw the invite, meant to reply, and moved on to the next thing in their inbox. EVerything between 'invited' and 'arrived' is where events lose their room.
1. One send is not a campaign
A single invitation reaches people once, often at the wrong moment. One message is often not enough. But following up with the right people at the right time takes more work than most teams can spare.
2. An unanswered invite tells you nothing
Silence could mean not coming, could mean forgot, could mean never saw the invitation. Without tracking, you can't tell the three apart, so you plan for all of then at once—which means planning for none of them properly.
3. Not on the calendar? Not happening
A guest who says yes but never adds the event to their calendar has a conflict waiting to happen. The moment something else books that slot, you lose them. You won't event find it until the room feel emptier than the list.
4. Manual reminders neither scale nor improve
Manually chasing 300 guests from a spreadsheet means the same message for all, sent when remembered, with no record of who replied. It's hours of admin that produces data. So, for the next event, you start from scratch and do it again.
Try guest activation
A planned sequence, not scattering of emails
Cadence that runs itself
Setup the workflow once and it runs for every guest at right intervals. Reuse it across events and let event reminder software save your team a week.
Right into the calendar
Every nudge includes a one-tap RSVP and add-to-calendar, securing your event a slot in guests' schedules and protecting turnout from competing plans.
Nudges guests won't ignore
Nudges only go to guests who haven't responded. Confirmed guests get useful updates, declines ones are left alone. So, every message stays relevant.
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Multi-channel delivery
WhatsApp, email, and SMS (subject to availability), with fallback between channels so a guest who misses one chance gets reached on another. Availability varies by region; see the FAQ section to understand how it works.
Response-based branching
What a guest receives next depends on what they did last. Confirmed guests move to a practical-information track; non-responders continue on the reminder track; declines drop out.
RSVP tracking dashboard
Live view of confirmed, declined, and unresponded across your guest list, broken down by ticket type, so you know when the silence is concentrated.
Responses that inform your planning
The commitments you gather strengthen the turnout picture you plan against. Activation work reflects in your headcount preparation, not just in messages.
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How it works
How a guest goes from invited to standing in the room
01
Guests receive their ticket
As registration completes and the ticket goes out, the guest enters your activation sequence automatically.
02
1st nudge seeks commitment
A short message asks them to confirm attendance in one tap, with event details and an add-to-calendar link.
03
Quiet guests get follow-ups
Guests who haven't answered receive follow-ups automatically while those who respond are left alone.
04
Confirmed ones mark calendars
A one-tap calendar entry locks the slot. From here, your event is competing on their calendar rather than in the inbox.
05
You see the whole picture
Confirmed, declined, and silent across your guest list, with responses feeding straight into your turnout planning.
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Built for all kinds of events
Especially for events where the gap between invited and arrived costs a lot
Membership bodies and associations · Dance shows · Corporate & internal events · Annuals festivals · Music concerts · Fashion shows · Universities, schools, and college events · Non-profits and fundraisers (up to 40% off) · Sports days and events · Workshops & training providers · Clubs and private events · Networking events
Maximize your turnout
Discover more from EventHelm
More of our power-packed features
Our connected workflows that get you a full-house event
Ticket delivery
The tickets your nudges resurface, sent over email, WhatsApp, and SMS (select availability).
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Event attendance
Where your RSVP responses go: into turnout attendance planning and measured attendance on the day.
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Registrations
Where your guest list starts, with the data that makes targeted nudges possible for max headcount.
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Check-in & scanning
Scans that helps validate each entry securely, turning registrations into measured event attendance, live at the entrance.
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Frequently asked questions
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